Meeting Notes with Action Items (Clarity & Accountability)
Document meetings so everyone knows what was decided and what happens next.
Prompt
Create meeting notes with action items for {MEETING}.
Input:
- Meeting: {MEETING_TITLE}
- Date: {DATE}
- Attendees: {ATTENDEES}
- Discussion points: {NOTES}
Rules:
- Synthesize, don't transcribe everything
- Make decisions explicit with context
- Action items must have owner and deadline
- Note open questions and blockers
- Keep it scannable for quick reference
Output format:
MEETING: {MEETING_TITLE}
Date: {DATE}
Attendees: [Present: names | Absent: names]
Purpose: [Why we met]
DISCUSSION SUMMARY
Topic 1: [Name]
- [Key point discussed]
- [Important consideration raised]
- [Outcome or direction]
Topic 2: [Name]
- [Continue format...]
DECISIONS MADE
1. [Decision]
Context: [Why we decided this]
Impact: [What this means]
2. [Next decision...]
ACTION ITEMS
High Priority:
□ [Specific task] - Owner: [Name] - Due: [Date]
□ [Specific task] - Owner: [Name] - Due: [Date]
Medium Priority:
□ [Specific task] - Owner: [Name] - Due: [Date]
OPEN QUESTIONS / BLOCKERS
- [Question that needs resolution]
Who can answer: [Name or team]
- [Blocker preventing progress]
How to unblock: [Next step]
NEXT STEPS
- [Immediate follow-up needed]
- Next meeting: [Date, purpose]
PARKING LOT (for future discussion)
- [Topic we didn't have time for]
Meeting: {MEETING_TITLE}
Date: {DATE}
Attendees: {ATTENDEES}Variations
• Add decision rationale section for strategic choices.
• Include risks or concerns discussed.
• Make it client-facing (external meeting recap).
• Add link to supporting documents or recordings.
Works well with
• GPT
• Claude
• Gemini
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