Meeting Notes with Action Items (Clarity & Accountability)

Document meetings so everyone knows what was decided and what happens next.

Prompt
Create meeting notes with action items for {MEETING}.

Input:
- Meeting: {MEETING_TITLE}
- Date: {DATE}
- Attendees: {ATTENDEES}
- Discussion points: {NOTES}

Rules:
- Synthesize, don't transcribe everything
- Make decisions explicit with context
- Action items must have owner and deadline
- Note open questions and blockers
- Keep it scannable for quick reference

Output format:

MEETING: {MEETING_TITLE}
Date: {DATE}
Attendees: [Present: names | Absent: names]
Purpose: [Why we met]

DISCUSSION SUMMARY

Topic 1: [Name]
- [Key point discussed]
- [Important consideration raised]
- [Outcome or direction]

Topic 2: [Name]
- [Continue format...]

DECISIONS MADE
1. [Decision]
   Context: [Why we decided this]
   Impact: [What this means]

2. [Next decision...]

ACTION ITEMS

High Priority:
□ [Specific task] - Owner: [Name] - Due: [Date]
□ [Specific task] - Owner: [Name] - Due: [Date]

Medium Priority:
□ [Specific task] - Owner: [Name] - Due: [Date]

OPEN QUESTIONS / BLOCKERS
- [Question that needs resolution]
  Who can answer: [Name or team]
- [Blocker preventing progress]
  How to unblock: [Next step]

NEXT STEPS
- [Immediate follow-up needed]
- Next meeting: [Date, purpose]

PARKING LOT (for future discussion)
- [Topic we didn't have time for]

Meeting: {MEETING_TITLE}
Date: {DATE}
Attendees: {ATTENDEES}
Variations
Add decision rationale section for strategic choices.
Include risks or concerns discussed.
Make it client-facing (external meeting recap).
Add link to supporting documents or recordings.
Works well with
GPT
Claude
Gemini