Stakeholder Communication Plan (Right Message, Right Time)

Create a stakeholder communication plan for {PROJECT/INITIATIVE}.

Input:
- Project: {PROJECT}
- Duration: {TIMELINE}
- Key stakeholders: {STAKEHOLDERS}
- Major milestones: {MILESTONES}

Rules:
- Segment stakeholders by influence and information needs
- Tailor message depth and frequency to each group
- Match channels to stakeholder preferences
- Define clear success metrics
- Build in feedback mechanisms

Output format:

STAKEHOLDER MAP

High Influence, High Interest:
- [Name/Group]: [role in project]

High Influence, Low Interest:
- [Name/Group]: [role in project]

Low Influence, High Interest:
- [Name/Group]: [role in project]

KEY MESSAGES BY AUDIENCE

Executive Leadership:
- Core message: [strategic impact in 2-3 sentences]
- What they need to know: [decisions, risks, resources]
- What they don't need: [implementation details]

Implementation Team:
- Core message: [tactical focus]
- What they need to know: [specs, timelines, responsibilities]

[Additional groups...]

COMMUNICATION MATRIX

| Audience | Message Type | Channel | Frequency | Owner |
|----------|-------------|---------|-----------|-------|
| Execs | Strategic update | Email | Monthly | [name] |
| Team | Sprint progress | Slack | Weekly | [name] |

MILESTONE COMMUNICATIONS

Week 2: [Kickoff announcement]
- Audience: [all stakeholders]
- Message: [what's launching and why]
- Channel: [all-hands + email]

Week 8: [Milestone 1 completion]
- Audience: [key groups]
- Message: [progress and next steps]

FEEDBACK MECHANISMS
- [How stakeholders can ask questions]
- [How we'll measure message effectiveness]

ESCALATION PATH
If [issue type] → Contact [person] via [channel]

Project: {PROJECT}
Timeline: {TIMELINE}
Stakeholders: {STAKEHOLDERS}